Imlay Township Board Meeting

 

Imlay Township Hall                                   June 21, 2006                                      7:30 p.m.

 

Members Present:  Supervisor Steve Hoeksema, Treasurer, Debra Burns, Clerk Dawn Childers, Trustee Larry Kennel.

 

Members Absent:  Trustee John Mulder

 

Others Present:  Attorney Gary Davis, Recording Secretary Tina M. and members of the public per attached sheet.

 

            1.  Call to Order:  Supervisor Steve Hoeksema called the meeting to order at 7:30 p.m., the Pledge of Allegiance was recited and a moment of silence was observed for area service people.

 

            2.  Roll Call: Recording Secretary, Tina M. called the roll

 

            3.  Minutes:  The Board reviewed the minutes of the May 17, 2006 meeting.  Treasurer Debra Burns noted a correction regarding the OEFM/P Millage vote. 

Larry Kennel moved to accept the minutes as corrected, seconded by Debra Burns, Motion Carried.

 

            4.  Treasurer’s Report:  Treasurer Burns noted that the taxes are printed and waiting to be mailed.

Larry Kennel moved to accept the Treasurer’s Report as presented, seconded by Dawn Childers, Motion Carried.

 

            5.  Planning Commission Report:  Larry Kennel gave a brief overview of what the Planning Commission has been working on.

 

            6.  Public Time:  Time allowed for things not on the agenda, none was brought up.

           

7. Old Business:        

A.   Township Section Book-  Assessor Tom Lupo is still working on getting a price.

                        B.  OEFM/P Fund Millage- will be discussed further at the work session

                        C.  VFW Park- There has been no further correspondence with the state.  The Township needs to get in touch with the state according to Attorney Gary Davis.  Supervisor Hoeksema reported that he has begun to get prices on moving the equipment from the VFW site to the Township Hall.  Hoeksema also stated that he has a price on brush axing and mowing the property behind the hall in order to see exactly what we are working with. He will try to get another estimate.

                        D.  Sign Enforcement:  All that received letters regarding their portable signs have removed them.  Jeff Schutz and Doug Charbeneau stated that they would like to see the sign size increased to 100 sq ft like it is for commercial property as long as they have a SLUP.

Larry Kennel Moved, to have the board request the Planning Commission to revisit the existing sign ordinance. Second by Burns, Motion Carried.

                        E.  Fire Bills:  Dawn Childers moved, second by Burns to not bill for three fire bills 1) Racz, had permit, 2) Newark Rd address, dust from field work, 3) Doran Rd. officer page for legal burn in barrel.  Motion Carried.

 

8.  New Business:

            A.  Millage- message in tax bills.  Debra Burns recommended to due an individual mailing to everyone as a news letter and to possibly present the information at a public hearing.  It will be discussed further at the next work meeting which has been rescheduled to Thursday, June 29, 2006 at 7:00 p.m.

            B.  Hahn Drive:  Cory Mayberry from Davis Land Surveying presented plans for drainage for the project for the East of the development and the South side of Church Road running to the Jurn Drain.  All approvals from the County and Soil & Erosion have been granted.

Moved  by Debra Burns,  seconded by Dawn to approve Hahn Drive with the conditions of the Private Road Agreement being accepted by the attorney and drainage covered as presented prior to start on the road work and granting a waiver of hard surface.  Motion Carried.

            C.  Arndt Drive- Public Road

Larry Kennel moved, Debra Burns seconded to accept the Arndt Drive Public Road Project as presented to include a waiver for the length of the road to 2400’ with the ultimate landscaping plan to be determined by the Township Board and the Mr. Caruso, the owner.  Motion Carried.

            D.  Oak Point Drive:  Rick Duthler presented the plans for the eight lot development near Blacks Corners Road and Hannan.  It was noted that the Planning Commission did not recommend the waiver of the hard surface for this project.

Larry Kennel moved, seconded by Debra Burns, to approve Oak Point Drive as presented with the provision that Mr. Duthler has provided Mr. Wilcox with any necessary documents and a Road Maintenance Agreement to be completed and approved by Attorney Davis and to allow the surface of the road to be crushed limestone in lieu of Asphalt using the landscaping plan as presented.  Motion Carried.

 

9.  Cemetery:  Tree Triming

            Dawn Childers moved seconded by Larry Kennel to hire Community Tree Care to cut and trim trees in the Cemetery for a price of up to $850.00.  Motion Carried.

 

10.  Building Inspector’s Report:  None

 

11.  Attorney’s Report:  Nothing new to report

 

12.  Other Business for the Board:  The work session for the Township Board has been rescheduled for June 29, 2006 at 7:00 p.m. due to the 4th of July holiday. 

Larry Kennel noted that the new ZEA rules will go into effect July 1, 2006.

Dawn Childers reported that the copy machine had to be repaired as it broke down during the audit and a new one was being temporarily leased.  She will be seeking prices on copiers and reporting back at the next meeting.

13.  Public Time:  Mr. Delisi was present and reported that since he was no longer charging for the mud bogs but only taking a donation and they were now private parties that he was no longer in violation of any zoning ordinances. 

Larry Kennel moved, Steve Hoeksema seconded to have Attorney Davis check into whether or not they were still violating any zoning ordinances and to bring an answer back to the Township Board in one month.  Motion Carried.

 

Dawn Childers moved to rescind her motion of hiring Community Tree Care to do the work in the Cemetery.  Second by Burns.  Motion Carried.

 

Dawn Childers moved to spend up to $1000.00 for tree work at the cemetery, seconded by Burns.   Motion Carried.

 

14.  Bills to be Paid:

Larry Kennel moved, Debra Burns Seconded to pay the bills with $31,196.33 from the General Fund, 8877.53 from Cemetery Fund, 3815.47 from Permit Fund, 50.35 from OEFM/P Fund, 250.00 from Recreation Fund for a total of $44,189.68.  Motion Carried.

 

Larry Kennel Moved, Debra Burns seconded a motion to adjourn.  Motion Carried.

Meeting adjourned at 9:55 p.m.

 

 

Respectfully submitted by,

 

 

 

 

_________________________________                  ______________________________

Tina Marotz             recording secretary                                 Dawn Childers, clerk