DRAFT COPY

 

Imlay Township Board Meeting

 

 

Imlay Township Hall                    Wednesday, April 20 2005                         7:30p.m.

 

Members Present: Supervisor Steve Hoeksema, Treasurer Debra Burns, Clerk Dawn Childers, Trustee Larry Kennel, and Trustee John Mulder. 

 

Others Present: Building Inspector Paul Wilcox, Tri-City Times reporter Maria Mulder, and members of the public.

 

1.  The meeting was called to order by Supervisor Steve Hoeksema at 7:30p.m. and the Pledge of Allegiance was recited.

 

2.  Additions or Corrections to the Minutes: The Township Board reviewed the minutes of the March 16, 2005 meeting. 

MOVED by Larry Kennel SUPPORTED by John Mulder, to approve the minutes as corrected. MOTION CARRIED.

 

3.  Treasurer’s Report: Treasurer Debra Burns presented her report for the month of March.

MOVED by Dawn Childers, SUPPORTED by Larry Kennel to accept the Treasurers Report. MOTION CARRIED.

 

4.  PLANNING COMMISSION REPORT:  It was Reported by Larry Kennel that the planning commission granted approval to United Investments to proceed, Ferett rezoning request is up for public hearing May 8, 2005, and Highland Estates, request to build a road off Attica and Blacks Corners, need to meet requirements to recommend approval for the drive. 

 

5.  ASSESSOR’S REPORT: Tom Lupo gave report of the reassessment of Imlay Township.

 

6.  PUBLIC TIME:  Representatives of Highland drive requested approval for length of road.

MOVED by Larry Kennel SUPPORTED by Debra Burns, to accept the recommendation of the planning commission, for the approval of the applicant for the Highland Estates Private Drive, with the conditions outlined by the township engineer and the approval of the maintenance agreement by the township attorney, to include approval of the additional length exceeding the permitted length of 1500ft.  MOTION CARRIED.

 

7.  OLD BUSINESS:   Disputed Fire bills – it was decided to split the bills between the township and EMS. 

MOVED by Dawn Childers SUPPORTED by Debra Burns, to bill the EMS for one fire bill and the township absorbs the second.  MOTION CARRIED. 

 

8.  NEW BUSINESS:

A. UNITED INVESTMENTS-

1.   Request is for approval of Phase 1 of the Development.

MOVED by Larry Kennel SUPPORTED by John Mulder, to accept the recommendation of the planning commission for, United Investments, development of phase 1.  This includes the construction of 9 lots, designated location off of Burns and Corneil Roads, with the condition of approval of a DEQ permit, contractor’s certificate of insurance, and the permit from the Lapeer County Road Commission to include acquiring the soil erosion permit from Lapeer County. MOTION CARRIED.

2.  Request is for approval of Phase 1 of the Mining.

-    Concerns are about equal drainage, dust control, moving stockpile plant to lot 14b to help with dust, #7 noting special land use permit being reviewed by the board annually.

MOVED by Dawn Childers SUPPORTED by Larry Kennel to table approval pending response from township engineer for united investments phase 1 mining until next month.   MOTION CARRIED. 

B. ZONING AMENDMENTS- No discussion this month

 

9.  CEMETERY –none

 

10.  BUDGETS-

A.  PERMIT FUND-MOVED by Debra Burns SUPPORTED by Larry Kennel, to accept the budget for the permit fund as presented. MOTION CARRIED.

B.  CEMETERY FUND- Amend next month.

Moved by Debra Burns supported by John Mulder, to accept the budget for the cemetery fund as presented.  MOTION CARRIED.

 

11.  SALARY RESOLUTION- 5% increase

MOVED by Larry Kennel SUPPORTED by Debra Burns, to approve the resolution to establish township officer’s salary with a 5% increase.  Roll call vote Steve Hoeksema: yes Debra Burns: yes Dawn Childers: yes Larry Kennel: yes John Mulder: yes.  MOTION CARRIED.

 

12. HISTORICAL SOCIETY- Cemetery walk

Moved by John Mulder supported by Dawn Childers, to approve the museum’s request for a cemetery walk September 24, 2005 or October 1, 2005 if rain.

 

13.  ROAD COMMISSION-

A.  Cross Culvert- replacement

MOVED by Larry Kennel SUPPORTED by Debra Burns to approve the replacement of the cross culvert between Doran and Brown City road for the fixed cost of $1207.  MOTION CARRIED. 

B.  Brush Axe- Township wants it done earlier in the year

MOVED by Debra Burns SUPPORTED by Larry Kennel, to approve up to $3000.00 for brush axing on roads with Gary Pries determining the priority.  MOTION CARRIED.

C.  Brine- MOVED by Larry Kennel SUPPORTED by John Mulder to proceed with up to 3 applications at $9753.28 per application.  MOTION CARRIED.

 

14.  PLANNING COMMISSION APPOINTMENT- Sam Scrafano, Robert Hollenbeck, and Keith Goodreau.  Appointed by Supervisor Steve Hoeksema for a 3-year term expiring in March, 2008 for the Township Planning Commission. 

MOVED by Debra Burns SUPPORTED by Larry Kennel to confirm appointments for planning commission.  MOTION CARRIED. 

 

15.  CREDIT CARD POLICY- MOVED by John Mulder SUPPORTED by Larry Kennel to accept the resolution on Credit card use.  Roll call vote Debra Burns: yes Dawn Childers: yes Larry Kennel: yes John Mulder: yes Steve Hoeksema: yes.  MOTION CARRIED. 

 

16.  SMOKING POLICY- policy submitted

MOVED by Dawn Childers SUPPORTED by Debra Burns to accept Imlay township smoking policy as it is written.  MOTION CARRIED.   

 

17.  BUILDING INSPECTOR’S REPORT- None

 

18.  ATTORNEY’S REPORT- It was brought to the townships attention that the attorney has been suspended from practicing for 90 days.  Questions about payment of attorney while he is absent brought up. 

A.  Next Month, need to come up with a proper plan for dog problem.

 

19.  MTA awards banquet May 21, 2005

MOVED by Debra Burns SUPPORTED by Dawn Childers to pay for township officials to go to the MTA awards banquet.  MOTION CARRIED.

 

20.  INTERNET – Point to Point Microwave, up to $40 per month.

MOVED by Larry Kennel SUPPORTED by John Mulder, that the Supervisor, Treasurer, and Clerk research internet access, and cost, to determine the most economical and best service for the internet at the township hall.  MOTION CARRIED. 

 

21.  BILLS TO BE PAID

MOVED by Debra Burns SUPPORTED by Larry Kennel, to pay the bills of the general fund $8207.90, of the cemetery fund $1875.67, and the permit fund $1888.05 totaling $11971.62.  MOTION CARRIED.

 

22.  SPECIAL MEETING- May 4th at 7:30

MOVED by Larry Kennel SUPPORTED by John Mulder, to have a work meeting for the board, May 4th at 7:30p.m. for the purpose of establishing a mission statement for the township.  MOTION CARRIED. 

 

23.  PUBLIC TIME-Polly Ann trail- Letter from the state.  County parks director has study on trails and crime statistics. 

24.  ADJOURN

MOVED by Debra Burns SUPPORTED by Larry Kennel to adjourn the meeting at 10:45p.m.  MOTION CARRIED.

 

 

IMLAY TOWNSHIP BOARD

 

 

 

DAWN CHILDERS, CLERK

 

 

SUBMITTED BY

JESSICA KIRCHOFF,

RECORDING SECRETARY